Chicago Police Department - ONLINE AUCTION TERMS AND CONDITIONS
PLEASE
READ THIS DOCUMENT CAREFULLY. SHOULD YOU HAVE ANY QUESTIONS, SEND
THEM TO auctions@chicagopolice.org.
Bidder must submit full payment within five (5) business days of the auction close. Upon the payment of the auction item, and bring the Used Equipment Public Auction Affidavit to pickup. the bidder must remove the equipment with five (5) business days of the issuance of the Bill of Sale.
Auction Affidavit can be obtained by clicking on the link below.
http://www.publicsurplus.com/sms/docviewer/orgdoc?docid=256634&orgid=20549
Submit Used Equipment Public Auction Affidavit to:
BRING COMPLETED AFFIDAVIT WITH YOU WHEN YOU COME TO PICKUP THE ITEM.
PART
I - GENERAL AUCTION AND PAYMENT TERMS
The online auctions
are opened to the general public, unless otherwise stated in the
auction description. However, Chicago Police Department employees and
their relatives will not be permitted to bid. Buyer must be of legal
age to enter into a contract with the Chicago Police Department.
ALL
SALES ARE FINAL. There are no refunds or exchanges.
The
Chicago Police Department reserves the right, to reject any and/or
all bids considered, if the public interest may be served thereby.
The Chicago Police Department also reserves the right to withdraw an
item at any time - including during the bidding process.
THIS
ITEM IS BEING SOLD "AS IS", WITH NO WARRANTY, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE.
Payment.
PayMac,
a third-party payment processing company, collects
all payments for Chicago Police
Department. Payment for an
awarded item must be received within 5 business days of close of
auction. Payment shall be made online by credit card, or wire
transfer. If you choose to pay with a credit card please
follow the instructions below. The credit card limit per transaction
is $4,000.00. For payments larger than this amount follow the
instructions listed under Wire Transfers.
Payment by Credit Card
Login to the Public Surplus site. Click on "My Stuff" and then click on "Past Bids". Click on the description of the auction and then click on "Pay Online" link located on the right hand side of the screen. Follow the steps to complete the transaction. A receipt will be emailed to you once the payment has cleared.
Partial Payment
There will be NO partial payments of an auction allowed. All auctions must be paid in full per payment process used per auction. For Example: You WILL NOT be able to pay partially for an auction by Credit Card and pay the remainder by another payment method such as a wire transfer.
Wire Transfers:
For payments over $4,000.00 a Wire Transfer is required. NO CASH, CHECKS, OR MONEY ORDERS WILL BE ACCEPTED. If you need to do a wire transfer please email support at buyersupport@publicsurplus.com asking for wire instructions or request the instructions via live chat. These instructions will be emailed to you. Please follow them exactly to allow for prompt payment.
Pick Up Procedures
1. Public Surplus will notify the Buyer upon receipt of payment. The Buyer may then contact the responsible party listed for that item and arrange for a mutually convenient pick up time. The Buyer must bring the "Notice of Award" with the "Paid Receipt" and personal identification such as a Drivers License or DMV ID to the pick up location. The person releasing the item will require the Buyer to show all three documents. The Buyer must present these forms of identification at the scheduled pick up or the auction item(s) will not be released.
2. If you are picking up an item for someone else, you will need to bring the receipt, (photo copies are acceptable), plus a note from the designated "winning bidder" specifically naming you as their authorized representative, along with your own ID.
Bid Deposits. Chicago Police Department may require bid deposits in order to ensure fairness and equity to all buyers as a way to decrease default bidding. The deposit will be reversed if no default occurs or the bidder does not win the auction. Public Surplus will collect and retain the deposit if there is a default by the winning bidder.
Buyers
Premium: A Buyers Premium will be added to the final sale price
with a $1 minimum charge per auction to collect payment. If added the
premium will be visible during the bidding process and will be
included in payment to Public Surplus
PART II - SALE
DOCUMENTATION
The Bill of Sale and if applicable, the
title to the equipment/vehicle, will not be issued to the successful
bidder until the funds have been collected by the Department of
Revenue and have cleared the bank.
The Bill of Sale and
the Surplus Equipment Public Auction Affidavit will be posted on this
site as public information.
PART III - INSPECTION AND
CONTACT INFORMATION
The auction item description has been
included to assist in identifying the sale item. This information has
been compiled from the information that is presently available to the
Police Department and is not warranted to be accurate. All interested
parties are encouraged to inspect the sale item as directed in the
item description to verify the accuracy of the described item
information.
Bidders are to take note that not all auction
items will have the option to inspect. Caution should be taken to
review the item description, submit accurate questions to the auction
contact and research the item prior to submitting a bid. We want this
to be a successful program, so please use good judgement when bidding
on auction items.
PART IV - ITEM REMOVAL TERMS
Upon
the payment of the auction item, and submittal of the Surplus
Equipment Public Auction Affidavit, the bidder must remove the
purchased item within five (5) business days. Bidder must furnish the
labor and equipment to remove the auction item. Should the bidder use
a third party to remove the purchased item, bidder must ensure that
the third party has a copy of the bill of sale and written
authorization for the third party to remove the purchased item.
If
the bidder fails to meet the deadline to remove the purchased item,
the Police Department may charge the bidder a storage fee of $25.00
per item per day, payable prior to pickup of the purchased item. The
Police Department may remove the item to another location and bidder
will be responsible for the costs incurred by the Police Department
to dismantle, transport and store the item. In such an event, the
Police Department shall not be responsible for any item damaged by
such removal and, if the bidder has not made arrangements to pick up
the item within thirty (30) calender days and pay any and all
applicable storage fees, the bidder shall be deemed to have ceded
ownership to the Police Department. Thereafter, and the Police
Department may dispose of the item as the Police Department deems
reasonable and retain any proceeds therefrom.
PART V -
INDEMNIFICATION
Bidder agrees for and on behalf of bidder,
bidder's heirs, successors and assigns that bidder shall indemnify
and hold the Chicago Police Department harmless from and against any
claim, demand or cause of action arising or alleged to have arisen
out of the sale or failure to sell any item of surplus property
including claims for personal or bodily injury, death or contract
damages.
PART VI - BIDDER DISQUALIFICATION
The
Police Department reserves the right to disqualify and block bidders
submitting frivolous bids. Bidders may also be disqualified from
bidding due to late payment, failure to remove sold item as directed,
incomplete and/or inaccurate registration information or any behavior
deemed disruptive to the auction process. Bid deposits will be
forfeited should the bidder default on a specified auction(s) due to
non-payment.
Good luck and thank you for supporting our
Surplus Asset Auction Program.