Arlington County Public Schools (APS)
Terms and Conditions for eSurplus Auction Purchases.
Payment. PayMac, a third-party payment processing company, receives all payments for Arlington Public Schools. Payment for an awarded item must be received within five (5) business days after the Notice of Award of the successful bid.
Payment may only be made online by credit card, or by wire transfer. NO CASH, CHECKS, OR MONEY ORDERS WILL BE ACCEPTED. If you choose to pay with a credit card, please follow the instructions below. The credit card limit per transaction is $4,000.00. For payments larger than this amount, follow the instructions listed under Wire Transfers.
Payment by Credit Card
Login to the Public Surplus site. Click on the My Stuff link and then click on the Past Bids link. Click on the description of the auction and then click on the Pay Online link located on the right hand side of the screen. Follow the steps to complete the transaction. A receipt will be emailed to you once the payment has cleared.
Partial Payment
There will be NO partial payments allowed for an auction. All auctions must be paid in full according to the specified payment process. For example, you WILL NOT be able to pay partially for an auction by Credit Card and pay the remainder by another payment method, such as a wire transfer.
Wire Transfers
For payments over $4,000.00, a Wire Transfer is required. If you need to do a wire transfer, please email support at buyersupport@publicsurplus.com asking for wire instructions or request the instructions via live chat. These instructions will be emailed to you. Please follow them exactly to allow for prompt payment.
Pick Up Procedures
1. Public Surplus will notify the Buyer upon receipt of payment. The Buyer may then contact the responsible party listed for that item and arrange for a mutually convenient pick up time. The Buyer must bring the "Notice of Award" with the "Paid Receipt" and personal identification such as a Drivers License or DMV ID to the pick up location. The person releasing the item will require the Buyer to show all three documents. The Buyer must present these forms of identification at the scheduled pick up or the auction item(s) will not be released.
2. If you are picking up an item for someone else, you will need to bring the receipt, (photo copies are acceptable), plus a note from the designated "winning bidder" specifically naming you as their authorized representative, along with your own ID.
Bid Deposits. Arlington Public Schools may require bid deposits in order to ensure fairness and equity to all buyers as a way to decrease default bidding. The deposit will be reversed if no default occurs or the bidder does not win the auction. Public Surplus will collect and retain the deposit if there is a default by the winning bidder.
Buyers Premium: A Buyers Premium of 10% will be added to the final sale price with a $1 minimum charge per auction to collect payment. If added the premium will be visible during the bidding process and will be included in payment to Public Surplus
State/Local Sales and/or Use Tax. Arlington Public Schools may collect sales tax, unless the buyer has provided a valid tax-exempt certificate to Arlington Public Schools prior to payment. If applicable the sales tax will be visible during the bidding process and will be included in your payment to Public Surplus.
REPRESENTATION AND DESCRIPTION: APS endeavors to describe each item to the best of its ability. However, it may not always have first hand knowledge of the items sold. All descriptions of items in this sale are believed to be correct, but no warranty, as such is either expressed or implied.
HOLD HARMLESS: Bidders hereby agree to indemnify and hold harmless APS and its employees, officers and agents for any or all omissions or errors. Purchasers must understand that they are buying the property entirely upon his/her own examination, evaluation, or opinion based on the information given in each items posting, and on any inspection of the actual item. Bidders are encouraged to inspect items before bidding.
WARRANTY: Each item or "lot" of items are sold "AS-IS" and with all faults and defects therein. The item(s) purchased shall immediately become the responsibility of the purchaser at the time payment is made. All technology equipment such as computers, monitors, printers, copy machines, and other related items are sold with the possibility of missing parts or components unless specified in each items auction. Any costs to make items functional are the responsibility of the awarded bidder. Any repair, maintenance, or additional investment required to make other items useful or usable is also the responsibility of the awarded bidder.
NO INTENT TO SELL SOFTWARE: Technology equipment, such as computers sold with the intention to transfer ownership of any software or operating system. Hard drives are formatted unless determined to be defective. APS is not licensed to sell software and cannot provide software to a buyer. If residual software exists, it is by oversight, and should be deleted or return to be deleted.
WITHDRAWAL OF ITEMS: Despite APS efforts to avoid the need for withdrawal of items from the sale after they have been advertised or offered, it may become NECESSARY; therefore, APS reserves the right to remove any, all, or any portion of items from sale or auction prior receipt by APS of an initial bid.
VEHICLE SALES: Persons who purchase vehicles pursuant to this agreement shall receive, upon payment in full of the purchase price, only the title documents at the time of delivery. The vehicle itself will be kept by the Arlington Public Schools until the purchaser provides evidence, satisfactory to APS, that the purchaser has registered the vehicle under his or her own name, and informed the Virginia Department of Motor Vehicle of the sale. Upon receipt and approval of such evidence, APS shall release the vehicle to the purchaser. This requirement shall in no way relieve the purchaser of the obligation to fulfill the terms of the contract and purchase the vehicle for the agreed-upon price.
REMOVAL: APS is not equipped for shipping; items are available for local pickup only. All items must be picked up from APS estate now within five (5) business days following the close of auction for the awarded item(s). All loading and labor costs are the responsibility of the buyer. Any item left after the removal deadline will be subject to resale (to the next lowest bidder) without any obligation to refund any amount paid by the previous bidder.
BIDDING: Persons who are under the age of 18 years are not eligible for bidding. Persons who do not meet this requirement, are not eligible to use the auction service. Please refer to eSurplus Auction's terms and conditions. A detailed explanation of the ESA bidding process can be found on the website under Help/Buyer information.
NOTE: VIRGINIA'S CONFLICT OF INTEREST ACT AND ARLINGTON COUNTY SCHOOL BOARD POLICY APPLIES TO THIS SALE. THE ACT AND POLICY GENERALLY PROHIBIT SCHOOL DIVISION OFFICERS AND EMPLOYEES AND MEMBERS OF THEIR IMMEDIATE FAMILY FROM PURCHASING ITEMS FROM SALES OF ARLINGTON COUNTY SCHOOL BOARD SURPLUS PROPERTY
ajc/Davids Terms and Conditions2/25/2004