City of Saint Paul - Regional Water Services -
Terms and Conditions for the Sale of Surplus Property
Warning and Disclaimer: If you have received this document electronically, please note that electronic copies of documents are provided as a convenience. In the event of a discrepancy between electronic documents and any hard, record copy of such documents, including any addenda and attachments, the hard copy version of the documents shall govern. The City of Saint Paul - Regional Water Services assumes no liability for the completeness or accuracy of the electronic documents, and any use of such documents inconsistent with this disclaimer shall be solely at the risk of the user.
Purchases by Employees: Minnesota law and City of Saint Paul - Regional Water Services policies permit City employees to purchase surplus property provided they have no involvement in the sale process.
Award Requirements: The City reserves the right to reject any or all offers or portions thereof.
Warranty: The City of Saint Paul - Regional Water Services makes no warranty, either expressed or implied, as to the fitness, merchantability, or condition of the listed item(s). In accepting the award, the buyer agrees to purchase said item(s) on an "as is" and "where is" basis. All sales are final, and no item or items may be returned. Once the sale is completed, the City will not provide any advice, service, or assistance related to the surplus item(s). Buyers are advised to review all information, photos, and as desired, inspect each item carefully before submitting pricing.
Payment. PayMac, a third-party payment processing company, receives all payments for the City of Saint Paul Regional Water Services. Payment for an awarded item must be received within five (5) business days after the Notice of Award of the successful bid.
Payment may only be made online by credit card, or by wire transfer. NO CASH, CHECKS, OR MONEY ORDERS WILL BE ACCEPTED. If you choose to pay with a credit card, please follow the instructions below. The credit card limit per transaction is $4,000.00. For payments larger than this amount, follow the instructions listed under Wire Transfers.
Payment by Credit Card
Login to the Public Surplus site. Click on "My Stuff" and then click on "Past Bids". Click on the description of the auction and then click on "Pay Online" link located on the right hand side of the screen. Follow the steps to complete the transaction. A receipt will be emailed to you once the payment has cleared.
Partial Payment
There will be NO partial payments allowed for an auction. All auctions must be paid in full according to the specified payment process. For example, you WILL NOT be able to pay partially for an auction by Credit Card and pay the remainder by another payment method, such as a wire transfer.
Wire Transfers:
For payments over $4,000.00, a Wire Transfer is required. If you need to do a wire transfer, please email support at buyersupport@publicsurplus.com asking for wire instructions or request the instructions via live chat. These instructions will be emailed to you. Please follow them exactly to allow for prompt payment.
Pick-Up Procedures
1. You will be notified upon receipt of payment. You may then contact the responsible party listed for the auction item and arrange for a mutually convenient pick-up time. You must bring to the pick-up location (1) the "Notice of Award," (2) the "Paid Receipt" and (3) personal identification (such as a Driver's License). You must present all three identification items at the scheduled pick-up, or the auction item(s) will not be released to you.
2. If you are picking up an item for someone else, you will need to bring the Notice of Award and the Paid Receipt (photo copies are acceptable), plus a note from the designated "winning bidder" specifically naming you as authorized representative, along with your own personal identification. In addition, you must arrange for the winning bidder to send an e-mail from the winning bidder's e-mail address used for the auction stating that you are authorized to pick-up the item.
Bid Deposits. City of Saint Paul Regional Water Services may require bid deposits in order to ensure fairness to all bidders. The deposit will be reversed if no default occurs or the bidder does not win the auction. The deposit will be retained if the winning bidder defaults.
Buyers Premium: A Buyers Premium of 10% will be added to the final sale price with a $1 minimum charge per auction to collect payment. If added, the premium will be visible during the bidding process and will be included in the payment required.
State/Local Sales and/or Use Tax. City of Saint Paul Regional Water Services may collect applicable sales tax, unless the Buyer has provided a valid tax-exempt prior to payment. If applicable, the sales tax will be visible during the bidding process and will be included in the payment specified.
Liability: The buyer holds the City of Saint Paul - Regional Water Services free of any liability in the event of disappearance, theft, or damage of any item purchased or in the event of injury or disability caused in the loading or transportation of surplus items purchased.
Sales Tax: Any state or local sales tax or Federal excise tax applies to the sale of surplus items described in this solicitation. Buyers who are exempt from paying any such taxes shall furnish a signed copy of the tax exemption certificate showing the Sales and use Tax Number at the time payment is made for the surplus property.
Transfer of Title: The buyer shall assume all costs of title transfer and any required vehicle registration fees for the purchase of any surplus vehicles. Items shall not be removed from City premises until insurance information has been provided (insurance company and policy number or binder) and the required license plates or 21-day certificates are attached to each vehicle purchased. Note that 21-day certificates can be issued to only buyers who are Minnesota residents.
Removal of Items: The successful buyer is required to remove all items awarded after payment in full and within ten (10) days of the release date set or conditioned at the time of sale. Buyer is also responsible for providing any equipment needed to move and transport the items, and for paying all costs associated with the removal and transport of the items. Where items are not claimed within the agreed upon time, the City of Saint Paul - Regional Water Services reserves the right to sell the item to the next highest buyer, to repost the item, or to otherwise dispose of the property. No refunds of payments will be provided if the item is not removed.